Cobham Players Privacy Policy

​​(1) for members and supporters of the Society

Cobham Players is committed to protecting personal information.

This Privacy Policy relates to the use of any personal information we collect from you when you become a member or a supporter of the society. Members pay a membership fee and supporters are individuals who are involved in supporting the activities of the Society. This involvement includes (but is not limited to) scenery construction, costumes, properties, publicity, front of house arrangements, stage management, sound, lighting, direction, choreography, music and orchestra. Supporters also include lapsed members, as such members normally wish to remain in contact with the society and may wish to renew their membership at a future date.

The information we collect

We collect basic personal details such as your name, address, e-mail address, telephone number, subscriptions and payment details.  For members, we may also take your photograph and ask you for your biography (usually when you are taking part in a production or event).

How we use the information

We will use your information to send you newsletters, letters or e-mails to give you details of general meetings, shows, rehearsals, production meetings and similar events that are likely to be of interest to you. Your name, and possibly photograph and biography, may appear in our show programmes, newsletters and other publications, including our website. Your information may also be shared with our committee members.

This use is in our “legitimate interest”.

 

You will be aware that our show programmes are public documents and that our newsletters are shared amongst our membership and with our supporters.  We will not  share your information with other third parties without your consent.

Security

We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your personal information.

 

Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date.

 

We will retain your information  after you cease to be a member or supporter of Cobham Players. We keep your information because you may resume your connection with Cobham Players and take part again in our activities. However, you can ask us to remove your personal information from our records at any time and we will do so.

 

Your rights

You have the right to request a copy of all the personal information we hold about you in a Subject Access Request.  To do this, simply contact us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If  there will  be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.  

How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us by e-mail to comhamplayers@hotmail.com

 

If you have a complaint about our practices, you have the right to lodge a complaint with the Information Commissioner’s Office at https://ico.org.uk

(2) for children in our productions and their parents/guardians

Cobham Players is committed to protecting personal information.

This Privacy Policy relates to our use of any personal information we collect about children who audition for or are cast in one of our productions and their parents/guardians. We collect this information from you and/or from your parents or guardians.

The information we collect

Prior to the auditions or following the auditions, we collect basic personal details such as your name, address, date of birth, height, parents’ names, address, e-mail address and telephone number. We may collect subscriptions. We may also take your photograph and ask for your biography (usually when you are taking part in a production or event).

We will ask you and/or your parents/guardians to consent to the collection of this personal information and the uses to which it will be put.

We are able to accept consent directly from children of 13 years and over.

How we use the information

We will use your personal information and your parents’/guardians’ personal information:

- for planning any aspect of a  production;

- to support your health and well-being whilst you are taking part in rehearsals and performances;

- to comply with any legal requirements regarding your participation in a production;

- to compile entries in our show programme.

This use is in our "legitimate interest".

Security

We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your personal information or your parents’/guardians’ personal information.

Please let us know if your personal information or that of your parents/guardians changes as it is important that the information we hold about you is accurate and up to date.

In the case of junior members (under 16 years) whose membership has lapsed, we will remove your personal information and that of your parents/guardians from our files.

 

Your rights

You and your parents/guardians have the right to request a copy of all the personal information we  hold about you and them in a Subject Access Request. To do this, simply contact us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you. 

 

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.

How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us by e-mail to comhamplayers@hotmail.com

 

If you have a complaint about our practices, you have the right to lodge a complaint with the Information Commissioner’s Office at https://ico.org.uk

(3) for individuals on our mailing list

Cobham Players is committed to protecting personal information.

 

This Privacy Policy relates to our use of any personal information we collect from you when you come to one of our productions or otherwise join our mailing list.

 

The information we collect

We collect basic personal details such as your name, address, e-mail address and  telephone number.

How we use the information

We will use your information to tell you about our forthcoming shows and similar events that are likely to be of interest to you. This use is in our “legitimate interest”. We will not share your information with third parties without your consent.

Security

We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.

Please let us know if your information changes as it is important that the information we hold about you is accurate and up to date.

 

Your rights

You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply contact us at the address below. We will take reasonable steps to confirm your identity before providing you with details of any information we may hold about you.

You are on our mailing list because you have been to one of our productions or have expressed an interest in them. Circulating information to you is a necessary part of promoting our productions, but you can ask us to stop sending you this information and remove your details from our files at any time.

 

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If we wish to make any changes to the way we use your personal information, we will seek your permission first.

How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us by e-mail to comhamplayers@hotmail.com

 

 

 

anges to this Privacy Policy

If you have a complaint about our practices, you have the right to lodge a complaint with the Information Commissioner’s Office at https://ico.org.uk

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